Some people seem to think that as offices become digital and use less paper, filing cabinets are something from the past and no longer needed. This could not be further from the truth, as they have so many uses, and most businesses still need them. For the savvy business owner, they are part of the office furniture and are purchased in materials and colours that match the rest of the fittings and décor. Here are just a few reasons why filing cabinets are as popular today as they have always been.
Businesses are using filing cabinets for traditional purposes, but the modern office is also creating a variety of new uses. They can be a great place to store electrical equipment overnight, or backups, to protect against the possibility of fire or theft. Extra storage space is always useful and helps to keep your office looking tidy and organised, and the extra worktop can be useful for employees.
Filing cabinets can provide protection
Just think how many things there are in your office that it would be disastrous if they were lost in a fire, for example, there could be work contracts, contracts of employment, finance agreements, employee files, laptops, chargers, and many other things. Keeping them in filing cabinets that are fireproof offers a great solution to a potential disaster. Then you have peace of mind that any important paperwork is safe.
They can also help if you have a break in at your premises, as they have locks that make it harder for them to be broken into. All cabinets generally have a lock and a set of keys with them, but this can be changed for a stronger lock if required, for increased security.
They also mean that sensitive information can be kept away from prying eyes, and in these days of internet fraud, that can be vital.
Filing cabinets are available in various different sizes
Filing cabinets are like all other office furniture, they are available in different sizes. If you have an office in your home and space is an issue, buying a one drawer filing cabinet could be ideal. These are large enough to hold A4 suspension files, but small enough to sit on top of something else, or to be used to put other things on top of.
Two drawer filing cabinets are often similar to desk height and will sit very nicely next to a person’s workstation This not only affords the extra security but means they can also be used as an extension to the desktop. Sometimes, this extra space can be invaluable.
Three drawer filing cabinets are one of the most popular that offices buy as they are unobtrusive but still give the storage space required. The drawers are large enough to hold A4 suspension files with ease.
And then there is the big daddy of them all, the four-drawer cabinet. These are the best one to buy if you have a lot of things to store, and as many businesses will testify, the digital world still produces a lot of paperwork.
Filing cabinets can also be more useful than most people initially think. There are some meant for filing index cards, and these range from small desktop versions to ones that have as many as 15 drawers.
Filing cabinets are available in different materials
When you are considering buying filing cabinets you will want them to at least not look too out of place because of the material they are made of. You can buy them made of different types of wood or metal and you will always find something that will suit your office. They are also often available in different colours to give you even more choice.
The materials you choose can affect the cost, but as they last for many years it is worth buying the exact ones you want.
Filing cabinets help offices to be organised
Filing cabinets make it much simpler to keep paperwork organised. With name tags on the suspension files in the drawers, there can be files for just about everything. They can be kept in alphabetical or number order, or any other organised way that suits your business.
Filing cabinets can make it simpler for workers to retrieve information, which helps to increase production. Because of the design, they can help to achieve this without taking up too much floor space.
Are you looking for filing cabinets?
If you are looking for filing cabinets give us a call at Loco Office Supplies on 01 865 2558 or email us at [email protected]. We have a complete range of filing cabinets as well as all your other office furniture needs. We sell desks, chairs, cupboards, lockers, screens, computer workstations and any other office furniture you could need.
In fact, we are the premier supplier of all office equipment in Dublin but can deliver the next day all over Ireland. If you want paper, pads, envelopes, labels, pens, plastic sleeves, suspension files, diaries, wall planners, whiteboards, pin boards, computer hardware or software, printers, inks, catering supplies or business gifts, you will find them among the thousands of different items we sell.
Our team are friendly and here to help you so never be afraid to ask question, you’ll never be under any obligation if you want to discuss your office supply needs. They will assist you in choosing the right products, provide you with all the information you need about deliveries and payments and arrange for a rep to chat to you if you would prefer.
We do all this while offering some of the best prices around without letting it deter from the quality of our products. Do not let your office run short of whatever it needs, as that can slow production and that is the last thing you want. Just get in touch with Loco Office Supplies today and you will soon realise it was the best choice you can make.