Category: Office Storage

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Businesses still need filing cabinets

Some people seem to think that as offices become digital and use less paper, filing cabinets are something from the past and no longer needed. This could not be further from the truth, as they have so many uses, and most businesses still need them. For the savvy business owner, they are part of the office furniture and are purchased in materials and colours that match the rest of the fittings and décor. Here are just a few reasons why filing cabinets are as popular today as they have always been.

Businesses are using filing cabinets for traditional purposes, but the modern office is also creating a variety of new uses. They can be a great place to store electrical equipment overnight, or backups, to protect against the possibility of fire or theft. Extra storage space is always useful and helps to keep your office looking tidy and organised, and the extra worktop can be useful for employees.

Filing cabinets can provide protection

Just think how many things there are in your office that it would be disastrous if they were lost in a fire, for example, there could be work contracts, contracts of employment, finance agreements, employee files, laptops, chargers, and many other things. Keeping them in filing cabinets that are fireproof offers a great solution to a potential disaster. Then you have peace of mind that any important paperwork is safe.

They can also help if you have a break in at your premises, as they have locks that make it harder for them to be broken into. All cabinets generally have a lock and a set of keys with them, but this can be changed for a stronger lock if required, for increased security.

They also mean that sensitive information can be kept away from prying eyes, and in these days of internet fraud, that can be vital.

Filing cabinets are available in various different sizes

Filing cabinets are like all other office furniture, they are available in different sizes. If you have an office in your home and space is an issue, buying a one drawer filing cabinet could be ideal. These are large enough to hold A4 suspension files, but small enough to sit on top of something else, or to be used to put other things on top of.

Two drawer filing cabinets are often similar to desk height and will sit very nicely next to a person’s workstation This not only affords the extra security but means they can also be used as an extension to the desktop. Sometimes, this extra space can be invaluable.

Three drawer filing cabinets are one of the most popular that offices buy as they are unobtrusive but still give the storage space required. The drawers are large enough to hold A4 suspension files with ease.

And then there is the big daddy of them all, the four-drawer cabinet. These are the best one to buy if you have a lot of things to store, and as many businesses will testify, the digital world still produces a lot of paperwork.

Filing cabinets can also be more useful than most people initially think. There are some meant for filing index cards, and these range from small desktop versions to ones that have as many as 15 drawers.

Filing cabinets are available in different materials

When you are considering buying filing cabinets you will want them to at least not look too out of place because of the material they are made of. You can buy them made of different types of wood or metal and you will always find something that will suit your office. They are also often available in different colours to give you even more choice.

The materials you choose can affect the cost, but as they last for many years it is worth buying the exact ones you want.

Filing cabinets help offices to be organised

Filing cabinets make it much simpler to keep paperwork organised. With name tags on the suspension files in the drawers, there can be files for just about everything. They can be kept in alphabetical or number order, or any other organised way that suits your business.

Filing cabinets can make it simpler for workers to retrieve information, which helps to increase production. Because of the design, they can help to achieve this without taking up too much floor space.

Are you looking for filing cabinets?

If you are looking for filing cabinets give us a call at Loco Office Supplies on 01 865 2558 or email us at [email protected]. We have a complete range of filing cabinets as well as all your other office furniture needs. We sell desks, chairs, cupboards, lockers, screens, computer workstations and any other office furniture you could need.

In fact, we are the premier supplier of all office equipment in Dublin but can deliver the next day all over Ireland. If you want paper, pads, envelopes, labels, pens, plastic sleeves, suspension files, diaries, wall planners, whiteboards, pin boards, computer hardware or software, printers, inks, catering supplies or business gifts, you will find them among the thousands of different items we sell.

Our team are friendly and here to help you so never be afraid to ask question, you’ll never be under any obligation if you want to discuss your office supply needs. They will assist you in choosing the right products, provide you with all the information you need about deliveries and payments and arrange for a rep to chat to you if you would prefer.

We do all this while offering some of the best prices around without letting it deter from the quality of our products. Do not let your office run short of whatever it needs, as that can slow production and that is the last thing you want. Just get in touch with Loco Office Supplies today and you will soon realise it was the best choice you can make.

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Wooden Filing Cabinets Vs. Metal Filing Cabinets

The Choice Is Up To You. Here We Break Down The Pros & Cons of Both

When you are on the hunt for office supplies and office furniture the list may seem endless. There are office chairs, office desks, stationary, the list goes on with what to consider. Even when it comes to filing cabinets for your office there are options.

An important choice to make is are you going to opt for wooden filing cabinets or metal? Loco Office Supplies break down the pros and cons of both.

Aesthetics

A wooden filing cabinet can have both practical and aesthetic qualities. The keyword here we are focusing on is the visual appeal.

While metal filing cabinets are known for their functionality, wooden filing cabinets come in a range of different woods such as oak or maple. They surpass metal for their sleek design and elegance.

If your office is designed all over with a certain type of wood, then wooden filing cabinets of the same type will fit in nicely.

Durability

A second factor when deciding which type of filing cabinet to buy is how long it will last. Durability is a key strength of metal filing cabinets over their counterparts.

Metal is lighter and more durable than other materials. It is more resistant to scratches and dents so an office in which furniture is moved around a lot may best be suited for metal filing cabinets.

Storage

A metal filing cabinet can be made up of thin sheets of metal and this means there will be more storage space inside. With wooden filing cabinets, the wood has to be a certain thickness, resulting in smaller storage capacity.

Consider just how much storage space you need before making your decision on which type to choose.

Modification

If you are someone who likes to adjust the appearance of your office furniture and storage then wood is the best option.

With wooden filing cabinets, you can paint or apply varnish to your heart’s content, making the look and feel appear fresh and brand new. On the other hand, metal requires more specialised work to be carried to change its appearance.

Maintenance     

The type of filing cabinet which will require more maintenance is wood. This is due to the material being more susceptible to splitting and cracking.

As wood is damaged easier by excessive weight and external factors you will need to be more careful as opposed to looking after metal filing cabinets.

Filing Cabinets Nationwide

If you are on the market for wooden filing cabinets or metal then look no further than Loco.ie. With next day delivery nationwide, it won’t take long to fit your storage unit into your office space.

There really is no right or wrong when choosing which type of filing cabinet. Some questions to ask are what are your basic requirements? How much space do you have? What are you going to use the cabinet for?

Read our Filing Cabinet Buying Guide to make the choice that little bit simpler. To get your new filing cabinet today call 01 685 2558 or email [email protected].

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The Importance of Filing Cabinets In Your Office

Busy office with a lot of paperwork? Filing Cabinets are the solution.

The bustling on goings of any modern-day office setting. Papers and files cast across desks not having any place to go. Try as you might your desk always seems to be cluttered.

As they say, the less organised your space is the more disorganised your mind will be. There is a certain calmness and structure to having a clean office space. It is quite a positive feeling.

So how do you combat the untidy space? Filing cabinets, that’s what. Here are three important reasons why you should have filing cabinets in your office if you don’t already.

Organisation

We are in the digital age, no doubt about that. You probably use a form of digital documentation daily. Perhaps you create documents using Microsoft Word and save them in a folder on your desktop computer. Standard.

Now there’s still a use for paper even if we are in the digital age. Contracts are printed, meetings are held and documented, reports and guidelines are all put on paper but where to put them?

Filing cabinets are a great way and so helpful to store everything in the one place so you keep your desk tidy and even your boss happy.

Categorisation

You’ve organised all your documents into the one place. Fantastic! Everything on the outside appears tidy. How about on the inside? Are all your documents just thrown in together?

Filing cabinets help you to not only organise all your documents but to categorise them. Say you have documents for different clients. You are going to need to categorise these documents into different folders.

Filing cabinets can help you do this. Organisation and categorisation solved. Simples.

Added Security

Now that’s cleared up we will move on to our last point which is definitely not the least by any means.

Filing cabinets are important for added security. Different types of locks are available to keep your valuable and confidential information that extra bit safe.

How Loco Can Help

Loco Office Supplies is the home for Ireland’s extensive range of office supplies, including filing cabinets.

Some things simply have to be printed and filed. If you don’t have filing cabinets in your office well know is the time to invest in them.

At Loco we offer a wide range of wood file cabinets to metal file cabinets to suit all tastes. Whatever the budget we have a suitable price range to match.

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Top Tips For An Organised Office Space in 2016

2016 is well and truly upon us, with many of us now rejuvenating over the weekend after the dreaded first week back in the office. The start of the new year marks a great opportunity to shake things up in the office or even just make a few small tweaks here and there to improve efficiency and productivity. After a hectic end to the year it’s highly likely that your office is something of a pig sty – so why not follow these top tips to get your office back in order and enjoy a more organised office space in 2016.

Start with a clean slate

Kick off your office re-organisation with a clear out. You’ll need more than the occasional tidy of your desk to become really organised. Clear the top of your desk and all your drawers and really take a look at what office supplies you’re buried under. Do you really need all of those pieces of paper to hand or can you archive some documents? Do you use all that stationery regularly or could some of it be stored in the stationery cupboard for when you do use it? Most of the things we accumulate directly around us at work are there just because we used them once or twice, not because we need them on a day-to-day basis. Be ruthless and keep only what you need to work efficiently on a regular basis. An uncluttered space could well lead to an uncluttered mind!

Sort out that stationery cupboard

Most offices have a cupboard or area in which to keep the office stationery, but having a separate storage area for stationery doesn’t help you organise your office unless the office cupboard itself is organised! Too often this area becomes a dumping ground for unwanted bits and pieces (see tip 1!) so that a ‘quick’ trip to the stationery cupboard becomes a bit of a mission to find what you need. Spend the time sorting the shelves into areas for separate office products, and use common sense about what to keep together (keep small items like pens, pencils, erasers together; copier paper with ink cartridges, etc.), and you will save time in the long-run.

Fine tune your filing

Once you’ve separated the documents you need to keep around you and the ones that can be archived, take a look at your filing system. You can waste precious time searching for documents if they’re not clearly and logically organised. Use hanging folders and sub-files within that, all clearly labelled. Colour coding is a quick way to find the file you’re looking for.

Don’t forget the rest of the office

It’s not just your desk, files and stationery that need to be whipped into shape for a more organised office; the whole office space can affect your productivity. For instance, is your office equipment serviced regularly to make sure it doesn’t break down just when you need it most? Do you find yourself searching around for a toner cartridge instead of having them close to the printer? Is your office furniture so old and uncomfortable that you need to get up and wander round the office to stretch your legs too frequently? Assess your whole office area and you’ll be surprised by how much time can be saved by organising every part of the space.

Use these tips as a starting point towards getting the streamlined and productive office space of your dreams. To put these tips into practice, visit loco.ie – your one-stop shop for office supplies online.